Made to Measure Medical Accounts - Professional

Official Changelog

New in this version (24/01/2012):
* Medaid import - leaves MA code 0000 billing info as it was - no change
* Medaid import - If EDI module then codes added will have EDI switched on
* Medaid import - See Eg button disabled until Billing info has been entered(ie need to tab or clink out of the % box)
* Medaid import - Counts of all changes made t both mediad and patient tables

(13/01/2012):
* Import latest medial aid file from web or from another file - includes updating all billing info and reconciling medical aids with the another list
* Document Manager tab on patient account activates with C not O (to avoid going to Other)
* Physios using macros for billing - where 0009 modifier is in the macro the 2nd ICD10 will automatically be picked up
* Option to keep program open if emails waiting in outbox
* Better control when typing in ICD10 codes on patient account info
* Import tariff codes more automated
* Delete a medical aid no does a merge if the medical aid in use by an account.

(15/11/2011):
* Import of tariff codes was failing if Temp folder was missing
* Stopped SMS's from having an & in the text
* Document Manager module - Controlling length of folder and file names to ensure they are not too long for the email outbox
* Warning on closing the program if there are unsent items in the email outbox.
* Better control on deleting email text messages so as not to lose msg when doing bulk emails
* Block account from being set to send email statement if there is no email adr
* Check Application path setting and report Serious Conflict if wrong
* Bank details printed on statement - Account name brought to first line
* Diagnosis data entry can be looked up by ICD10 code as well as description therefore no longer required to have a description - Sort order can also be ICD10 Code for invoicing and Macro selection
* Help files have been updated

(29/08/2011):
* EDI Module -Batch print was failing when average transaction value >0
* Long Password (over 10 in length) prevented from being entered as it caused problems
* Document Manager module - Better password checking and cleaner opening on a new patient folder
* Multi Therapist module -Auto-Discount line gets same therapist ID as ID on Payment line
* Tax Invoice Print button will show both Print and Email options when relevant
* Anaesthetics module - Manula calculation of 0039 Blood Pressure modifier fixed
* Per minute billing calculating automatically for single minute codes eg Oxygen
* Data folder - import/export of files between folders brings macros with the tariff codes, and exceptions with the Medaids
* Email mailboxes- Box for all mails removed

(09/05/2011):
* EDI message on statements will not display if you activate "do not edi switch".
* Button to allocate percentage split for patient liablity added.

(18/04/2011):
* Anaesthetic modifier 0018 was reducing to 80% twice
* Show accounts on integrity test was showing wrong account
* Fixed add Medical Aid Screen so now impossible to add a blank medical aid code

(22/02/2011):
* Set to private tariff button on medical aid screen

(17/02/2011):
* Discount problem on Anaesthetics fixed
* Dental Anaesthetic 1461 will take tooth numbers
* The exception will take its tariff from the medical aid
* Label onto auto debits to confirm flat private rate
* Customer screen columns fixes itself automatically
* Improved display of billing info on patient
* Bulk sms and email on the query screen

(04/02/2011):
* Improved Rounding
* Dentist lab slips fix
* Reset button prompts user to restart
* Exception codes for GP consultations added to medical aids

(27/01/2011):
* Payment allocation - Meddue gets 100% if contracted in else patdue gets 100%
* Auto debits access violation fixed
* Winsms screen size resizable
* Medscheme medical aids indicated by maroon bar
* Reset coloumns button in system variables
* Integrity test finds bad / missing Medical Aids
* Vat report totals fixed when change dates value correct
* Dentist Lab slip value also adjusted by percentage
* Merge Medical Aids prompts for changes to patient account

(18/01/2011):
* New table rate names holds coloumn headings for tariffs
* Patient screen displays billing info
* Copy -add button includes percentage info
* Access violation fixed
* Medical aid due gets full amount of invoice when medical aid is EDI (was all going to patient due)

(13/01/2011):
* Access violation error on add a patient fixed
* Coloum 6 used for medscheme in the tariffs

(10/01/2011):
* Switch added to patient account to prevent claim from going via EDI.

(06/01/2011):
* Medical aid invoice uses NHRPL 2010 base rate + % loaded onto each medical aid & patient account
* Rounding options 1c, 10c, R1
* Medical aid links to tariff used
* Bank account number can be removed if wrong
* Namibian sms dialing code fixed
* Discount messages for afrikaans messages working
* Warning on integrity test when invalid medical converted to 8888
* Help files updated

(01/11/2010):
* Windows and columns can be restored to default sizes and positioning
* Names of printed fixed
* VAT Report added
* Namibian VAT on consumables included in nappi code module
* Help files updated

(21/10/2010):
* Patient DOB can be set to blank
* Can see transactions while putting in notes
* On the list of customers you can change the order & width of the columns and your changes will be saved.
* Statement and invoice preview windows are now sizeable so that you can use a greater than 100% DPI font
* The statement preview is disabled on monthend printing
* The minimin on 0009 assistant fee will default to 0 if 0009 has not been loaded as a Tariff Code or if minium value is loaded.
* PM is only inserted onto the description line of PM treatments in physio therapy practices
* Duplicate lookup button on patient ID added

(06/10/2010):
* Audit Trail prints in account number instead of surname order
* Open problem on remote network machine when other user was adding patient now resolved
* Tooth input box only available to dentists
* Enhanced surgery modifier input including 0005, 0008, 0009
* Deleting date of birth on patient account possible

(20/08/2010):
* Special Custom Screen for Anaesthetic data capture
* Minor improvements to the functioning of the surgical modifiers 0008,0005, 0009
* Lookup button for tariff code description on invoice screen
* Printing of amounts over R999 has a thousand separator on all reports & statements
* Preprinted statement - printing in progress problem fixed
* No delete of document manager template files
* Helpfiles updated with Anaesthetic data capture

(16/07/2010):
*Major Network improvements with icon showing host & network status
* Improved error messaging on opening
* practice types 80 & 88 (nursing) - implemented modifiers 0001 , 0002, 0007
* Previous batch number resend was not working - fixed
* Updated helpfiles
* Templates function of Document Manager improved

(18/05/2010):
* Status update button on sms history displays result
* Updated helpfiles
* Delete button added on sms history

(13/05/2010):
* Banking Details added security now in program settings
* Sms & Email Bulk sending option
* Stored text messages
* Sms History

(11/03/2010):
* Other transactions box window - empty box removed
* Age analysis improved - correct monthend date, %'s removed & credit balance total displayed on screen
* Import tariff codes works from off CD

(26/02/2010):
* Edi afrikaans line translated
* Create new datafolder makes its own files & gets existing medical aid, tariff, doctors, ICD10 & nappi's.
* Document manager templates moved & links experiementally added
* Document manager restore function added
* Dependent code printed on statement
* Nappi quantity in marco fixed
* Email cc box put behind IOD panel

(05/02/2010):
* New contact email & cell numbers for patient - also separate dependent code
* CC on the account email
* Email function for medical aids & doctors
* Place of service function on invoices including hospital modifiers
* Further improvement to Document manager module
* Fixed Tax invoice R1000 bug
* Fix EDI previous batch number
* Enhance macro's to take ICD10 & Nappi codes
* Namibian EDI Button limited Namibian users only
* Delete cache on import of codes
* Help file examples in query improved & general accounting hints extented.

(19/11/2009):
* The helpfiles have been modified & improved
* Bug in dotmatrix printing fixed with patient liability printing
* Hide patient account function improved
* Warning added when doing monthend twice
* 160min in theatr time fixed
* Read receipt added to email statements
* Credit check added to sms feature & improved sms error reporting

(20/10/2009):
* Quantity on nappi codes improved
* Blank printing on Tax invoice when credentials qualifications blank now fixed
* Document manager email list updated

(09/10/2009):
* Bug introduced in last update that caused copy-add to fill in missing account numbers now fixed
* Email additional note - ok button automatic enable
* Document manager - email function improved to automatically imput refering dr email or patient email or type in own

(27/08/2009):
* Network add patient confirmation issue resolved

(05/08/2009):
* Field added for email address on list of doctors
* Email sending redone to report errors more clearly. Better logging in log file
* Date created on email send email send & receive; screen changes to date sent when item is sent
* All places where browse for folder happens now have option to create a new folder eg. backup & new folder
* Access violation on data folder screen fixed
* Document manager - new feature, better setup, emailing of docs , password protection
* Removed stiffy disk format function
* Helpfiles updated

(08/04/2009):
* Deleting Temporary files on start was not working - now corrected
* Namibian medical aid button changed (old one medical aid button)
* Namibian EDI implemented
* Surgery - assistant fees automated on code 0008 & 0009
* Quantity on nappi codes enhanced
* Quantity on service codes implemented as x2, x3, x20, x50 etc.
* Minutes calculator on theatre time implemented
* Winsms encoding improved
* Customer Lookup & Customer account default screen size made bigger

(12/03/2009):
* EDI & missing ICD10 code error resolved
* Email personal messages to clients added
* Add personal note to email statement
* Dont print ICD10 code description on account function added
* Helpfiles updated & improved. Including Editing balances & email statements.
* Banking details can now be per datafolder so that they can be different for the separate set of books.

(23/02/2009):
* Various problems with previous batches fixed including appoinment time, resubmiting duplicate batch, clearer warning messages
* Duplicate batch number warnings & solutions
* Delete function for old batches added to optimize the backup feature
* "All submitted via QEDI" message has been changed to "EDI" on statement format
* ICD10 codes can be looked up on WHO website automatically
* Tariff codes can be looked up by description/ codes in the Tariff codes screen. Future changes will extend this to invoice screen look up.
* Help files have been updated & improved. Dentistry & anaesthetic billing guidelines

(25/06/2008):
* Modifiers for ultrasound 0160 and 5104 functionality added
* Authorization code picked up from account details and loaded onto transaction line
* Tidy up lines and boxes on a blank statement

(11/06/2008):
* Modifier 0004 (for Psychologists) has been converted back to not add 50%
* Unmatching payments retains the "Paid By " selection
* Patient liability prints correctly on statements
* Help files - improved and updated.

(23/04/2008):
* Stopped the access violation when duplicate copies of the aga analysis are opened
* Delete key on the keyboard works the same as the delete button
* Warning issued if default statement messages (#P and #Q) are to be deleted. Also allow them to be added again if already deleted
* The integrity test now removes duplicate medical aid codes, this stops the error where accounts appear twice on statements, age analysis and EDI batch
* Stopped the interest from going to the "medical aid due" , always goes to "patient due ", same with refunds and debit journals
* Email statement screen, double click does a preview
* Help files - improved and updated. Please read the new sections that are under hints and tips for valuable information regarding data capture and management

(08/04/2008):
* The Discovery tariff rate is applied to all medical aids that are administrated by Discovery
* The payment screen has better tab selection
* The Tariff Codes description will select the english description if the afrikaans description has not be setup when using bilingual statements
* Tax invoice format has been changed to allow for the Vat inclusive figure to be displayed last
* Tooth numbers are displayed on the transaction line

(17/01/2008):
* The EDI button has been disbaled for non EDI applications
* The patient and invoicing screens can be resized and positioned to your convenience. The initial loading position has changed to a cascade instead of stacked onto each other.
* The Tariff Codes web update button automatically downloads the web update when selected
* The Import button on the Import Tariff Codes screen only becomes enabled when a rate is selected
* When Discovery is selected as the patients medical aid type, it prompts user for automated discovery rate selection

27/11/200):
* Improved the import new tariff codes from the website function so it is more likely to recognise a connection established

29/10/2007:
* Address that prints on statement lengthened to allow longer lines esp for email adresses (pre printed statement users must keep to shorter length)
* Replaced tarif rate description of BHF with Medaid in all places used
* Close button on Payment Types window
* Reinstated 0004 modifier (in hospital) for psychologists to add 50% again
* Phone numbers on Patient window display in correct order as entered on account details
* New help file to include some accounting reconciliation procedures

26/09/2007:
* Auto debits were not working

07/08/2007:
* Spelling of 'BELASTINGFAKTUUR' on Afrikaans tax invoice
* Customer list had an index problem after going to the EDI window to make a batch
* Billing codes that are materials will now correctly convert modifier to quantity for EDI transmission even when no Nappi code present
* It is now possible to have 2 or more instances of the program running concurrently so long as when the 2nd one loads, a different data
folder is selected. This means that you can have both data folders available on the start bar rather than each time having to set the next one
as current which is time consuming as table checks are performed each time.

19/07/2007:
* Logging of the table check improved
* AppPath in registry will not cause crash if invalid
* Forms custGrid and Shortlist tidied up
*Email settings were getting lost when system varibles changed
*Added modifier 0021 for OT hospital patients
*Monthend date was defaulting to 30 intead of 31 for long months

05/06/2007:
* Problem with some email passwords not decrypting correctly fixed

29/05/200:
* Help files updated for Vista compatibility - clears the access violation - Note that you will also need to R click on the mtm.chm file and unlock it
* Import of tariff rates from website directly was not working on new PR numbers that do not start with the discipline specific number eg old physio numbers were 7212345 - now 072 000 0012345. Fixed

19/04/2007:
* Email password encryption fixed- some users may need to reenter their email pswd in system variables.
* Cancel button on email send

15/03/2007:
* Warning on monthend update to prevent its being run twice
* Improved control over messages - adding,editing and deleting
* Fixed bug where a matched payment could be deleted immediately after adding

02/03/2007:
* The payment types warning has been removed
* The direct web-update of tariff rates has been fixed
* Prevented entering a month end date that is less than 2000
* Better control to prevent duplicate batch numbers
* Transaction window captions are more informative
* Payment deletion was possible immediately after entering a payment - now it has been disabled
* Spelling of february interest has been fixed
* Sequence of medical aid table was wrong after merging- now fixed
* Audit trail and payment profile - now inline with transaction summary and daily listing so that all will include transactions even though the account has been deleted
* Log file is now deleted as part of month end procedure to prevent it from growing indefinitely
* Therapist summary printing was closing system variables which was causing error on month end update "cannot perform this on a closed data set" - now fixed. Also shows values with VAT extracted for VAT reg practices.
* Help files now include detailed instructions on all transaction processing including payment allocation as well as email features

14/02/2007:
* When an update includes a change to existing data a warning will be displayed so that the process can complete correctly
* Tariff codes that are added need no longer be in capital letters
* Adding and editing payment types are neater
* Transaction summary and therapist summary after changing a data folder now open correctly

23/11/2006:
* Allow for Namibian medaid codes of 4 not 3 digits
* Chiropractic modifier 0001 added

7/11/2006:
* Tidied up system variables window which was loading badly
* Allowed extra message lines (usually bank details) to print on pre-printed form and on tax invoice

23/10/2006:
* Tax invoice preview and email done - please check forum re tax invoicing http://www.madetomeasure.co.za/forum/viewtopic.php?t=61
* Payment types are more functional putting in an eng or afr description on the acct.
* PdBy defaults correctly
* Medcod on acct window shows direct/edi status

06/10/2006:
* At last we can move on to less urgent but nice to have improvements!
* Due to widespread request there is now a 'Find Patient Name' button on the list of accounts.
* When you type in a patient ID number the DOB and gender will be extracted automatically.
* Printing of Tax Invoices is reinstated - you will need to switch on the function in system variables and can then print the invoice on blank paper from the patient account screen (Pse be patient - preview and email options will come in time)
* ICD10 codes in drop down box sorted so that the physio 0009 modifier again automatically finds a second diagnosis

21/9/2006:
VERY IMPORTANT - Fixed 'Send all' option on emails - it was going haywire sending everyone everyones accounts.

19/9/2006:
* Email - setup clears results window for second try and will recognize no connection and bring up dial-up window autmatically
* Bulk credits and debits were not working correctly - still need to do an 'all' on medaid selection
* Sets default driver in BDE to DBASE automatically to avoid error saying 'It may be possible to continue normally'
* Invoice window gave an' dataset not in edit mode ' error if enter pressed before exitting from the modifier - fixed
* WCA field for Employer could be entered too long causing it to print on next line and putting linup out on preprinted form. (Note if you had loaded a too long employer then it will be made shorter)
* Allows 0021 modifier for Dieticians ( 84 practices)

17/7/2006:
* New Email engine to cope with mail servers that need authentication such as absamail, adsl business and others. Also improved messaging regarding errors. Ability to hold different profiles for dialup adsl etc
* Pse note that after applying the update you will need to go to system variables and re-input your email settings.
* Changing a transaction does not lose its ICD10 code
* Restart statement printing does not redo the new email accts

17/7/2006:
* The prev update tried to show where to put dependant code on the patient edit details screen but made the screen untidy - this tidies it up again.
* EDI Batch report Now print s the ICD10 code.
* Changes to sizes of numbers to allow for Zambian currency
* (Still Testing the new email changes mentioned below)

04/7/2006:
* Just some improvements to macros in that macros can get a 3 character code instead of a number after the XX, and macros will automatically repeat like normal codes do when you use them for invoicing.
* (The next update will probably take macro improvements further as well as address the SMTP server authentication problem some ADSL users have experienced)

31/5/2006:
* Fix error on forcing acct numbers back duplicating when accts were hidden
* Ensure referring Dr PR number stays on 13 digits long

09/5/2006:
* Clearer message on restart statements
* Better checking for email connection, with test button on setup
* Better import of new tariff rates from web or from file
* Better data folder creation
* Fixed Diagnosis ICD10 was not clearing correctly
* Better top & bottom margin control for blank statements and easier alignment in window envelope
* Email backup improved
* Integrity test now lists bad accts for a double click to access
* Better networking control and messages esp for remote server apps
* Age analysis print was not showing %'s

04/04/2006:
* Too long treatment description chopped completely on printing
* Change of Treatment description not lasting through change
* Consistenecy on enabling OK button with different modifiers
* Better info on reindex

22/3/2006:
* Acct brought forward was printing too far to the left
* Modifier 0006 was not going via EDI
* Namibian 1 medaid function was not creating separate file

06/02/2006:
* Allow liveedi folder to be on any drive
* Block adding a blank medical aid code
* Moved statement msg up above aging to stand out more
* Enabled ditto function on transaction for 6 digit codes
* Hid all EDI functionality on patient window for non-EDI apps
* Show ICD10 code on PAtient wndow in front of diag desc

26/01/2006:
* Standardise rate 4 for Discovery rates - if you have been using rate 4 for something else - dont worry as this change is only cosmetic - but you should then put your existing rate 4's into a new column eg rate 5 and slowly start moving the patients across.
* Improve column order on EDI Batch as displayed on screen and include ICD10 column to show that codes are transmitted with / as requested
* Remove references to c: drive except for LIVEEDI folder
* Increase length of tariff code field to 6 digits

10/01/2006:
* Fix problem printing age analysis - ('Not currently printing')

06/01/2006:
* At last - scrambling of line order on printed accts for fast typists should finally be fixed - Apologies for inconvenience
* Also Help files now included therefore download will take lot longer than usual - maybe 5 mins

28/11/2005:
* Macro invoicing could jumble order or transactions printed - fixed

17/11/2005:
* Automatic ECC for Icd10’s starting RST ie if there is a UVWXY code on the patient acct it will be printed after the RST code eg S33.1/V22 (TESTING THIS FOR NOW)
* Got rid of ugly box on age analysis
* Long PR Name on statement fixed

03/11/2005:
* Printing at bottom of full page on blank acct was overprinting

31/10/2005:
* Close patient form for update,EDI and backup to avoid confusing forms with too much taransaction dat and hopefully solve edi batching problem
* Allow 13 digit PR on referring Doctore
* Stopped recacluation of minutes and qty transactions when change or double click
* IImproved cancel on medaid add and input of system variables- last acc no

12/10/2005:
* EDI of Dental Lab Slip

05/10/2005:
* Printing of therapist detail age analysis was not starting a new page

23/9/2005:
* Improved modifier management on Kudu esp modifier 3
* Ability to overwrite qualification info with Statement Top.txt
* EDI not marking hopefully fixed by using datestamp as trannumber for edi
* Email Backup fixed
* EDI improvements to WCA batches and removing of extra commas
* Dentistry is now Module 5

05/9/2005:
* Improved email error messaging and sending selecteds
* Improved Nappi code functionality
* Automatic setting of BDE Local Share option
* EDI not marking sent now gives warning
* Fix to Medical aid change problem